Job Description

Subcontracts Administrative Assistant

Contract, 40 hours weekly M-F

Must demonstrate attention to detail

Candidates must be US Citizens, will be subject to a government security investigation and must meet eligibility requirements for access to classi?ed information.

Responsibilities

This candidate will be responsible for Minor Subcontracts in the Strategic Systems Program O?ce, a dynamic, high volume department. The ideal candidate must be a self?starter who will work well independently and in groups. They must display strong analytical and problem solving skills with a high level of accuracy and productivity in order to support the program o?ce in pursuit and management of business and opportunities.

This candidate must be able to effectively interface with program managers, functional departments, contracts, corporate finance, and be accountable for all matters pertaining to assigned projects.

In addition to subcontracting experience, this individual should be able to perform his/her responsibilities with minimum supervision and exercise judgment based on experience and quantitate ability.

ESSENTIAL FUNCTIONS

Responsible for the following:

  1. Develop and provide RFP/RFQ requirements to potential/existing subcontractors.
  2. Obtain proposals/quotations from prospective subcontractors and ensure conformity with the RFP/RFQ requirements, and address any deviations.
  3. Prepare and monitor Purchase Orders.
  4. Review invoices and ensure the costs incurred are in accordance with the amounts allowed and maintain an electronic log of all invoices received. Reject invoices that do not meet the requirements set forth in the subcontract.
  5. Responsible for closing out subcontracts that will include sending out a closeout package to the subcontractor and coordinates closeout efforts with other Draper Departments (i.e., Accounting, Property, Contracts, etc.)
  6. Ability to proactively establish priorities, execute responsibilities with minimal supervision, and meet deadlines in a high?pressured environment.
  7. Participate in monthly subcontract reviews with the customer and subcontractor.
  8. Participate in special assignments from manager.

Qualifications

Special Qualifications:

Strong MS Excel skills: Ability to utilize Excel for data analysis, model creation and manipulation

Excellent interpersonal, written and verbal communication skills and familiarity with Microsoft Office (in particular Word and Excel.)

Must demonstrate attention to detail

Candidates must be US Citizens, will be subject to a government security investigation and must meet eligibility requirements for access to classi?ed information.

Application Instructions

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